Today, we always have something that must be done, both at home and in the workplace. As tidy as we like to think we are, we all could use a little help when it comes to getting things in order and ensuring we don’t forget them.
Task management is highly significant to match the ever-changing business world. If you can organize the tasks well, your performance will enhance, and you can complete the task within the deadline without feeling tense.
Task management software simplifies the process of working on individual tasks. It presents all the tasks before you so that you may view your progress and control the workflow accordingly. It assists in enhancing individual as well as team productivity.
On the internet, we are able to access abundant support tools, and in this article, we discuss the 10 best free task management software in 2025.
What Are The Essential Features Of a Good Task Management Tool?
While choosing a task management software, take these must-have features into consideration to organize your workflow and increase productivity:
Task Creation and Organization:
- Capability to create, allocate, and rank tasks.
- Multi-form task organization approaches (e.g., Kanban boards, Gantt charts, checklists).
Real-time Task Tracking:
- Track task status, deadlines, and interdependencies.
- Time tracking to calculate productivity and allocate resources.
Simple Collaboration:
- In-app messaging and commenting for smooth communication.
- File sharing and collaboration for team work.
Timely Reminders and Notifications:
- Catch up with timely reminders and notifications.
- Notify on third-party platforms like WhatsApp.
Search and Filter:
- Locate a specific project or task in seconds.
Advanced Project Management:
- Manage, track, and handle advanced projects.
- Use Gantt charts to display the project schedule and dependencies.
Resource Management:
- Optimize resource usage and allocation.
Rich Reporting and Analytics:
- Generate customized reports for team performance and project progress analysis.
Smooth Integrations:
- Integrate with other tools like email, calendar, WhatsApp, and project management software.
Mobile Accessibility:
- Stay connected and keep work on the go.
By choosing a task management tool with these features, you can increase the efficiency, productivity, and overall project management of your team.
10 Best Free Task Management Software in 2025
1. Monday.com
Monday.com provides an intuitive task management platform with functionalities suitable for both marketing and PMO teams. Brand asset management, Gantt charts, and campaign tracking are helpful for marketers, while OKR monitoring, dependency detection, and time tracking are useful for PMOs.
The platform is more about workflow organization and project planning. Its ease of use and no-code workflow design for marketing activities makes it convenient to work with. Last but not least, Monday.com has a good integration feature such as TaskOPad, which offers integration with typical marketing and collaboration platforms.
Key Features:
- Visual dashboards
- Workflow management
- Timeline and Gantt views
- Color-coded custom task status
Pricing:
- Free with limited features
- Starting from $9 per month
2. Asana
Asana is a popular free task management software application that works phenomenally well for remote team collaboration. Its templates, main inbox, and cross-team task tracking capabilities automate collaboration and avoid work duplication. With features like subtasking, blocker detection, and approval workflows, Asana offers an end-to-end solution for project management.
Asana also offers the Workflow Builder that further enhances productivity by enabling automation of routine tasks. In addition, My Tasks list also prioritizes tasks based on due dates, thus completing them on time. By enabling direct collaboration and communication within the platform, Asana promotes strong team culture even for physically dispersed teams.
Key Features:
- Custom fields
- Search function with easy navigation
- Mobile and desktop apps
- Project views and workload views
Pricing:
- Free with limited features and users
- Starting from $10.99 per month
You may also want to read about the Top Marketing Project Management Tools
3. Todoist
Todoist is an intuitive task management utility that makes simple work of every day tasks as well as managing projects. It, like TaskOPad, boasts a straightforward interface and phone app that provide simple ways of creating and keeping track of individual and group tasks. Although Todoist is ideal for small teams and individuals with simple workflows, it may not be appropriate for those in organizations that require advanced features like Gantt charts or Kanban boards. When there are more advanced project management needs, other project management software are recommended.
Key Features:
- Basic team collaboration support
- Good for budget users
- Clean interface
Pricing:
- Free with limited projects and features
- Starting from $4 per month
4. ClickUp
ClickUp is a dynamic free task management tool that provides an extensive suite of features for end-to-end task management. ClickUp effortlessly unifies task management with communication, making redundant tools unnecessary. With customizable templates and an easy-to-use interface, ClickUp enables teams to work more efficiently and accomplish more. It enables users to plan, track, and perform tasks effectively, and integrate seamlessly with communication and collaboration. ClickUp’s AI helper, ClickUp Brain, automates work, summarizes data, and enables effective project planning.
There is a lot to decipher when you are initially learning about ClickUp. The process of onboarding won’t be as straightforward , but the added level of customization is well worth it—particularly when it is absolutely free. And the company has done a wonderful job with guided in-app onboarding to introduce you.
Key Features:
- Wide range of templates
- Multiple project views
- Dynamic Recurring Tasks
- Built-in task prioritization levels
Pricing:
- The free plan includes unlimited tasks and users, up to 100MB of storage, and up to 60 uses of Gantt charts, mind maps, dashboards, and timeline views.
- Upgrade to the Unlimited plan for $7/user/month for unlimited list, board, calendar, and Gantt views, unlimited dashboards, and guests and permissions.
5. Trello
Trello is a simple Kanban task management software that works best at handling small projects and individual tasks. Trello has a clean interface with drag-and-drop cards, customizable boards, and checklists, which allows it to easily organize and track progress. Butler, which is a no-code automation feature provided by Trello, simplifies workflows by automating tasks. While Trello has robust capabilities in small groups, its confines would become apparent to larger groups or big projects for which greater functionalities are needed. However, Trello is easily integrated with common apps like Slack, Google Drive, and Microsoft Teams.
KeyFeatures:
- Automation tool
- Color coding for prioritization
- Multiple views like Kanban board, timeline, table, calendar, etc.
Pricing:
- Free with limited features and users
- Starting from $5 per month
6. Wrike
Wrike is another very feature-rich free task management software with great scalability and customization capabilities. Its strengths include its robust task management features through which users are able to craft multi-level to-do lists, construct customized libraries of tasks, and represent tasks visually using Gantt charts, Kanban boards, and calendars.
Wrike facilitates productive team collaboration with real-time project planning, task assignment, and built-in proofing tools. Moreover, its advanced reporting and analytics capabilities, alongside broad-based integrations, make businesses able to automate workflows, improve productivity, and achieve successful projects. There may be some restriction in feature customization, and some syncing issues with tasks, which some users may have to deal with.
Key Features:
- Custom item types
- Dynamic request forms
- Cross tagging
- Real-time collaboration and commenting
Pricing:
- Free with limited features
- Starting from $10 per month
7. Airtable
Airtable is a flexible task management application that enables users to see completed tasks in alternative views, helping streamline workflow and collaborative work among teams. The platform supports different project views, such as Kanban boards, Gantt charts, and calendar views.Airtable includes pre-built templates and integrations, placing functional task management structures in the hands of users.
While it does have a free version with fewer features, its paid plans start at $10/month and add customers more advanced features. Advanced task management programs like TaskOPad also come with advanced features such as an customizable interface, multiple views, automation and integration feature, data synching across tables and teams, and fine-grained reporting.
Key Features:
- Multiple views
- Interface designer
- Reporting
- Automations
Pricing:
- Free with limited features and very small teams
- Starting from $20 per month
8. Paymo
Paymo is an integrated task management and invoicing solution for professionals and freelancers to handle client work, time tracking, and resources in one platform. It makes resource management easier with features such as ghost bookings, team availability overviews, and adaptable scheduling. Paymo also offers different project views such as Gantt charts and Kanban boards and promotes team collaboration through real-time chat in the Task View. Although Paymo’s feature set is strong, the mobile app can be difficult to use for some and will take some time to train to unlock the full potential of the platform.
Key Features:
- Real-time chatting
- Invoicing and expense management
- Task prioritization
Pricing:
- Free with limited features
- Starting from $5.9 per month
9. Jira
Jira is a free commonly used task management tool, particularly favored by experienced IT and finance professionals. It is Agile project management-oriented, with features such as sprint planning, task tracking, and instant updates. Team collaboration is made possible through common workflows and brainstorming options.
It also provides automation tools and selectable templates that increase efficiency and accelerate the project implementation. Jira can be used for any project management approach. There are lots of templates to work with, such as Scrum, Kanban boards, Gantt charts, and timelines. It also has a good reporting feature such as TaskOPad’s smart report module.
Key Features:
- Sprint planning for agile teams
- Easy integration with other apps
- Various templates
- Multiple task views
Pricing:
- Free with limited features
- Starts from $8.15 per month
10. HubSpot
Task Management in HubSpot is a user-friendly tool built directly into their CRM that helps sales and service teams stay organized and on top of daily work. You can create tasks like calls, emails, or to-dos, set due dates and reminders, assign them to teammates, and group them into queues or views for better tracking—all without jumping between apps .
It’s simple to use: fill in a task’s title, type, priority, due date, and any notes, then link it to contacts, deals, or companies. You can batch-create tasks, repeat them regularly, and even sync them into Google or Outlook calendars if you’re on the higher-tier HubSpot plans.
HubSpot’s Task Management tool shines in live sales or service environments. You can work through task queues one by one, complete tasks back-to-back, and automate task creation via workflows—especially useful as deals move through stages.
Key Features:
- Smooth integration with tools like WordPress, Zapier, etc.
- Centralized dashboard
- Progress tracker
Pricing:
- Free with limited features
- Starting from $15 per month
Final Thoughts
Now that you have the best 10 free task management software to manage tasks, all you need to do is select the right task management platform for your requirement.
When choosing the right tool, concentrate on the features most important to your workflow. Although core functionalities such as reminders, automation, and different views of tasks are widely available, pay attention to the overall value provided for the cost. The best tools must make your work easier, not harder, so focus on ease of deployment and user experience.
